What ARG Can Do For You...
All services are available as a full package or a selected basis as needed. Project and hourly rates are available upon request.
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Management
- Executive Director Services
- Strategic Development
- Administrative Management
- Association Governance
- Conference and Meeting Planning
- Event Management
Office Facilities
- Maintain daily office operations
- Answer telephone during regular office hours
- Send and receive mail and shipments
- Maintain organizational calendar of events
- House central member files
- Serve as registered agent
- Reply and service all email inquiries
- Order fulfillment
Board Meetings
- Prepare agenda and supporting materials and distribute Board packets prior to meetings
- Make logistical arrangements or set up conference calls
- Record minutes of meetings, distribute and maintain files
- Work with Committees on projects
- Support board and committee plans including marketing and strategic planning
- Support new business referrals
Membership Communication & Services
- Write, maintain, and update membership marketing materials
- Respond promptly to telephone and email inquiries
- Mail and email membership materials
- Distribute applications and letters to prospects
- Maintain prospect and membership databases
- Implement membership promotion and incentive plans
- Develop membership and product marketing collateral
Membership Processing
- Receive membership applications and fees
- Process membership applications and welcome letters
- Maintain member files, contact information, payments and applications
- Provide periodic membership reports to Board and Leadership
Financial
- Establish and maintain financial accounting system
- Collect and process income from dues, conferences, seminars, product sales
- Record and deposit all credit card payments, cash, and checks
- Provide accounts payable services
- Prepare budget
- Monitor investments in accordance with set investment strategies
- Monitor actual expenses against budget and income
- Reconcile accounts monthly
- Prepare and distribute financial reports on established monthly or quarterly schedule
- Prepare for external audit
- File annual reports and coordinate annual IRS filings
Conferences, Meetings & Events
- Complete site selection for organization meetings
- Negotiate and manage hotel, audiovisual and other meeting vendor contracts
- Meet with board, staff or volunteers in person, by conference call, or by email
- Prepare committee or project budgets, as well as timelines
- Arrange meeting or conference logistics
- Schedule and make travel and lodging arrangements for speakers, staff and board
- Write, design and mail promotional and registrant confirmation materials
- Receive and record meeting registrations
- Manage hotel room block
- Prepare all meeting registrant materials
- Prepare certificates, plaques, gifts for speakers
- Handle on-site registration and monitor logistics
- Handle all post-conference financial aspects and wrap-up activities
- Manage CE and CME requirements through approved providers for applicable education sessions
Website Service
- Develop, support and update website and email blast systems
- Coordinate website content management through chosen vendors
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